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9 Reasons Why Your Next Event Needs a Charging Table

If you’re searching for a way to connect with event attendees, look no further than the ultimate conversation starter- the Power Table! Our charging cocktail tables come equipped with 9 smartphone charging tables, 6 open USB ports and 3 A/C outlets, so there’s power for devices of all shapes and sizes.

Tables can be branded with your own artwork, logos, and colors so you can project the exact message you want while grabbing the attention you need.

Still don’t believe us? Here are 9 ways our charging tables can add value your event:

  1. Charging tables provide a set area for event attendees to congregate. This is a great way to establish an area to connect with your guests or encourage dwell time.
  2. Event attendees agree that having a way to keep their devices charged is one of the most important factors for having a positive experience at your event (second only to free, reliable WiFi).
  3. Incorporating your images and logos into your custom charging table wrap is a great way to expose your brand to attendees without fighting other event sponsors for attention.
  4. Unlike many similar charging tables, the charging ports on our table are contained below the table surface, which is an elegant layer of smooth glass. This means no wasted table space for cables, no risk of spilled food or drink touching the electronics, and less direct sunlight on the cables.
  5. Our charging tables are 44’’ high, a preferred cocktail table height. This is perfect for thirsty attendees that want to have a place to put their drink down while charging their phone, or for professionals that need a quick place to charge their laptop or tablet while continuing to work.
  6. Charging tables are one of our simplest models to use. There’s no assembly required- simply plug in the unit and you’re good to go!
  7. Choosing a clever place to put your charging table can make it a destination! If you want to drive event attendees towards a particular exhibit, booth, or venue area, a set of charging tables can increase foot traffic substantially.
  8. Charging tables are unique and more interactive than basic tabletop or locker style charging units.  Consider pairing a charging table with a Social Vending Machine, Photo Booth, or Hashtag Printer to really make your event memorable.
  9. Keeping your guests charged and carefree encourages them to spend their time enjoying your event rather than stressing about their low battery.

One of the best ways to provide a memorable experience at your event is to be original and authentic. If people genuinely enjoy your event and remember it fondly, they’ll be more compelled to share it.  Providing a way to connect honestly to your brand or organization is a sure-fire way to get attendees to share their connection to you.  Charging tables are the perfect way to do this because they literally provide a way for attendees to come together and stay charged, increasing the chance that they’ll share the good time they’re having at your event!

Mastering Your 2019 Event Budget

It’s no secret that budgeting is one of the tasks event planners dread the most.  Crunching the numbers may not be fun, but it’s a crucial step towards understanding how you spend money on your events and where you might be spending too much or too little.

Think about it, if you blow your budget on entertainment but have no money left to promote the event, you’ll end up with fewer attendees than expected turning up for the entertainment you paid top dollar to book. Allocating your event budget shouldn’t be a guessing game based on feel and intuition. A good budget is based on real spending habits and previous event performance.

 Tracking each and every penny you spend is crucial to improving your event’s return on investment (ROI) and managing your overall event cost. Here are a few simple steps you can take to master your event budget for 2019.

Know What You’re Budgeting For

To create a beautiful budget, you need to know what you’re budgeting for. Focusing on specific event areas can help you categorize and prioritize your event spending. Try breaking out your major spending items into categories. Typical event categories include venue, décor, staffing, entertainment, marketing, technology, and travel costs, but your budget might include more categories depending on the type of events you run. Once you know how many categories you’re working with, it’s easier to figure out how far your budget will need to stretch.

Look to Past Event Budgets

The best way to improve your budget is to reference your spending habits for past events. Try to pinpoint line items that you overspent or underspent on and see if these items are a trend for your events. If you find yourself consistently overspending in the same categories or on the same items, it’ll be much easier to change the way you allocate your funds for your next event.

Reference Other Event Budgets

If you’re hosting your first event or facing budget constraints, a good place to start is to compare how other event planners spend their money. Knowing how other successful events spend the biggest chunk of their budget might give you the inspiration you need to make a change. The top costs for event planners tend to be marketing and promotion, entertainment, printed materials, and venue costs. If you find yourself spending very little in any of these categories, ask yourself if that works for your event or if you might be underspending.

Have Specific Goals

Budgeting just for the sake of budgeting is great, but planning with a specific goal in mind can really set you up for success. What do you want to accomplish for your next event? Are you looking to increase sponsor revenue, lower your total spending on your event, rework your budget so you have a more to spend on a specific category, or just increase your overall ROI? Knowing what you’re trying to accomplish can affect the ways you allocate your expenditures.

Include Technology Costs

Many event planners forget to add room for event technology expenditures into their budget. We’re not just talking A/V equipment or customized charging booths, but your ticketing platform, event apps, and anything you may use to enhance your event’s online presence. For example, you were always planning on live-streaming your event, but you didn’t budget for the camera rental or interface needed to actually get the stream up and running.

Ticketing platforms and online credit card processors have varying fee rates. If you don’t pass these fees along to your customers or adjust your ticket prices to cover these fees, you may find yourself spending more on your software solutions that you originally anticipated.

Leave an Emergency Fund

For some event planners, putting aside extra money for emergency expenditures can feel impossible, especially on a tight budget. Having a bit of wiggle room in your budget allows you to absorb unexpected or hidden costs that might creep up right before your event. You could show up to your venue only to find you need to invest in more A/V gear, or the price for your entertainment has gone up. Whatever it may be, you always want to leave a bit of financial room so you can handle the unexpected.

Avoid Simple Mistakes

There are two big budgeting mistakes many event planners make:

  1. Misplacing receipts/quotes
    2. Waiting until the last minute to draft their budget
    3. Not proofreading

If you get into the habit of keeping every single receipt and quote in an organized way, it’ll save you heaps of time later on. Similarly, try to work on your event budget gradually rather than doing it all in a time crunch. If you take 10-15 minutes a day and work on specific items, or try to tackle your budget one category at a time, you’ll be much less stressed when it comes time to implement your event strategy.

Also, this goes without saying, but make sure you proofread your budget. Online budgeting tools and Excel spreadsheets work wonders, but they won’t check your work if you plug the wrong information into the wrong places. Having a second set of eyes check your work is a great way to rule out any careless mistakes, and it also promotes financial transparency among your event planning team!

 

 

 

 

 

 

Make 2019 the most memorable year ever with our hashtag printer

If one of your #2019goals is to boost your event reach and visibility, a great place to start is the event hashtag. The right event hashtags can increase visibility of your event, making it easier for attendees to share their experiences on social media and for non-attendees to find and view content from your event. Organizations of every type are leveraging hashtags to improve their reach and make an impact, and it’s arguably one of the easiest and cheapest ways to promote your event across multiple platforms.

That being said, what does an event hashtag do for the people that actually attend your event?

If you want a unique tool that helps promote your event hashtag, boosts your audience engagement on-site, and provides a literal keepsake your guests can take home with them (other than the fond memories), look no further than our Hashtag Printer.

The Hashtag Printer combines the instant gratification of a photo booth with the marketing edge of a social wall. Guests are encouraged to share their photos on Instagram or Twitter using the event hashtag of your choice in exchange for a photo print. Your social reach gets amplified just like it would if you promoted the use of your hashtag, but your guests also get prints of their favorite photos to take home with them. It’s a real #win for everyone!

Just like our charging stations and tables, your Hashtag Printer can be customized to include a unique wrap promoting your branding.  We’ll also program the touchscreen display to include custom branded frames for your pictures.  The refillable, high volume printer can hold up to 300 full color prints, perfect for an event of any size.  The unit also stands roughly 3.5 feet high, making it accessible for all guests who want to share their photos and join in on the fun!

The Hashtag Printer can be used for any type of event. If you’re planning a wedding, ditch the expensive photo booth that takes up valuable floor space and go for a Hashtag Printer instead!  Your guests will #love posting their photos using your wedding hashtag anyway, so why not give them a keepsake to remember your special day forever?

Looking for a way to expand the reach of a concert series? Want to encourage your attendees to engage with your channel rather than directly with the artist? Utilizing a well-placed Hashtag Printer is a great way to show off how much fun your concertgoers are having while providing them a fun way to communicate directly with the organization hosting their favorite artist.

There are so many fun, creative ways to implement a Hashtag Printer at your next event.  Call us today for pricing options or to talk through the ways your event can benefit from a Hashtag Printer or any one of our event tech options!